Applied Systems, Inc.

  • Privacy and Compliance Specialist

    Job Location US-IL-University Park
  • Job Description

    Applied Systems, Inc., a worldwide leader in insurance technology, is currently searching for a Privacy & Compliance Specialist to join our growing Privacy and Information Security team.  In this role, you will work closely with our VP of Information Security & Data Protection Officer, Corporate Counsel, and other Privacy and Information Security team members to support activities related to data protection/privacy and enterprise compliance across our operations in North America and the European Union.  This includes hands-on, first-line work to further our legal and compliance-related processes and initiatives concerning data protection/privacy, information security, and customer/vendor due diligence, and involves liaising with external parties (customers/vendors) and internal business leaders and departments across the enterprise.  You will assist with research, policy and procedure development/management, maintaining current data processing records, education/training to employees, managing customer and vendor due diligence assessments/questionnaires, and other activities in support of our privacy and third-party risk management programs.  Your efforts will ensure success of the Privacy and Information Security team’s commitment to data protection and defending the assets, resources, and interests of Applied and Applied’s employees, customers, and other individuals whose data we maintain.

    Additional responsibilities include:

    • Creating, managing, and administering internal and external privacy and risk assessments, vendor/third-party due diligence questionnaires, data-flow diagrams, and other data processing records
    • Assisting with the creation, analysis, and administration of data use cases and analysis of authorized process documentation
    • Assisting with evolving compliance initiatives and programs
    • Processing, responding to, and maintaining records related to, customer due diligence assessments and questionnaires
    • Compliance record management using privacy management software (OneTrust)
    • Other projects and assignments as assigned 


    • Bachelor’s degree or equivalent work experience
    • 2-4 years of experience in a paralegal, analyst, or similar, role related to privacy, security, and/or supporting legal/regulatory or other compliance programs
    • Attention to detail and an ability to organize and multitask is a must
    • Able to understand and successfully navigate legal and business issues while maintaining positive relationships with peers, business units, clients, partners and vendors
    • Outstanding collaboration skills, communication skills, and proficiency with general office technology (PC’s, MS Office [Word, Excel, PowerPoint])
    • Demonstrates appropriate prioritization, timeliness, and responsiveness in connection with work assignments, urgent situations, and inquires (e.g., emails, phone calls, etc.)
    • Able to problem solve and work independently without close supervision
    • Helpful, but not required:
      • Experience with privacy and data protections laws and regulations in the US, Canada, and EU/UK (e.g., HIPAA, PIPEDA, GDPR)
      • IAPP/CIPP Certification
      • Experience working with OneTrust privacy management software
      • Insurance and/or software industry experience


    Make a Difference Every Day with Team Applied
    The people of Applied are making a difference every day through innovation and a commitment to help safeguard and protect what matters most.  With first-to-market software, mobile and data analytics solutions, Applied is revolutionizing companies to strengthen their position as trusted advisors to clients across the world.  Our core values challenge employees to make a difference every day with excellence for customers and support for the communities around us. We believe that success comes from a dynamic working environment that offers professionals an opportunity to grow and succeed alongside extraordinary people.


    Learn how you can make a difference on Team Applied.


    Corporate Profile
    Applied Systems is a leading provider of software that powers the business of insurance.  Recognized as a pioneer in agency management systems, insurance organizations rely on the company’s software to manage their clients and policies in a consistent manner to minimize risk, reduce operating expenses, and drive sustainable growth and profitability. Leading the industry in technology innovation, Applied Systems has been at the forefront of data exchange between agencies, brokers, carriers and their clients. Today, the company has more than 1,500 employees with customers throughout the United States, Canada, the United Kingdom, and Ireland.  By automating the insurance lifecycle, Applied Systems remains committed to help safeguard what matters most to millions of people around the world. To learn more, please visit


    Employees feel appreciated at Applied Systems.  In addition to a competitive benefits package that starts on the first day of employment, we offer paid time off, a flexible ”Dress for your Day” casual dress code, and an open communication policy.  The resulting atmosphere is professional and conducive to productivity, yet comfortable and fun.


    Applied Systems welcomes and encourages applications from people with disabilities.  Accommodations are available on request for candidates taking part in all aspects of the selection process.


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