Applied Systems, Inc.

  • Administrative Assistant- HR

    Job Location US-IL-University Park
  • Job Description

    Job Summary
    Applied Systems, Inc., a worldwide leader in insurance technology, is currently searching for an Administrative Assistant to join our service-oriented Human Resources team.  In this role, you will provide proactive and energetic administrative support to the HR team, including our field Business Partners, Talent Acquisition, and Benefits/Total Rewards.  You will be relied upon to provide administrative management and support to key processes that attract, train and retain members of Team Applied.  The ideal candidate for this role will be an administrative professional who seeks to enable the success of others on the team by providing their expertise in fulfilling critical, time-sensitive tasks and functions.

    Additional responsibilities include:

    • Coordination of Bereavement program for North America
      • Administrative ownership of internal training portals to assign compliance classes to employees per the prescribed guidelines
    • Assist with annual project support, including: Open Enrollment, Total Rewards Statements, Employee Engagement, and other Corporate Employee Programs
    • Respond to employee and third party requests for Employment Verifications
    • Coordinate the service award program, including the distribution of the CEO signed certificates and gifts
    • Maintain employee perks relationships with local vendors to University Park offices
    • Manage HR mail delivery and shipping requests, and ordering of office supplies
    • Support HR organization through coordinating regular department meetings and outings, and assisting with travel reservations and expense reports for HR leaders
    • Provide any additional admin support and team back up, as requested



    • 3+ years of administrative support experience in a professional, corporate environment
    • Proficient in Microsoft Office programs (Word, Excel, PowerPoint, Outlook)
    • Demonstrated experience taking ownership of processes/projects, including overcoming barriers related to prioritization
    • Ability to think outside the box, and make recommendations for process improvements
    • Enthusiastic, energetic, and service-oriented
    • Strong aptitude in multitasking, with an ability to quickly reprioritize


    Make a Difference Every Day with Team Applied
    The people of Applied are making a difference every day through innovation and a commitment to help safeguard and protect what matters most.  With first-to-market software, mobile and data analytics solutions, Applied is revolutionizing companies to strengthen their position as trusted advisors to clients across the world.  Our core values challenge employees to make a difference every day with excellence for customers and support for the communities around us. We believe that success comes from a dynamic working environment that offers professionals an opportunity to grow and succeed alongside extraordinary people.

    Learn how you can make a difference on Team Applied.

    Corporate Profile
    Applied Systems is a leading provider of software that powers the business of insurance.  Recognized as a pioneer in agency management systems, insurance organizations rely on the company’s software to manage their clients and policies in a consistent manner to minimize risk, reduce operating expenses, and drive sustainable growth and profitability. Leading the industry in technology innovation, Applied Systems has been at the forefront of data exchange between agencies, brokers, carriers and their clients. Today, the company has more than 1,500 employees with customers throughout the United States, Canada, the United Kingdom, and Ireland.  By automating the insurance lifecycle, Applied Systems remains committed to help safeguard what matters most to millions of people around the world. To learn more, please visit


    Employees feel appreciated at Applied Systems.  In addition to a competitive benefits package that starts on the first day of employment, we offer paid time off, a flexible ”Dress for your Day” casual dress code, and an open communication policy.  The resulting atmosphere is professional and conducive to productivity, yet comfortable and fun.


    Applied Systems welcomes and encourages applications from people with disabilities.  Accommodations are available on request for candidates taking part in all aspects of the selection process.




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